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Managing Data Exclusion Settings in Student Outcomes

Learn how to control which data points appear on your public-facing pages (if you have our upgraded ODV module) and in AI Search for your outcomes data. Manage class year or major exclusions and understand minimum pool size thresholds to protect student privacy.

Overview

The Data Exclusion tab gives you fine-grained control over which outcomes data is displayed on your public Outcomes page (if you have the ODV module) and surfaced in AI Search responses. This is useful if you have outdated data you want to retire, majors that are no longer offered, or a specific class year you are not ready to publish yet.

Accessing Data Exclusion Settings

  • Navigate to Analyze > Student Outcomes.
  • Click the Data Exclusion tab. 
  • There are several options you can choose from depending on your needs. Review them below! 

Understanding Data Exclusion Settings

Outcomes Data in AI Search

Use these settings to allow AI Search to access your first destination outcomes data as a source for its responses or restrict it to just staff and admin users, or restrict it completely. 

  • On  - AI Search uses available outcomes data to answer relevant questions. 
  • Staff and Admin Only - AI Search only uses outcomes data for sessions with signed-in staff and admin users. This allows you to internally use AI search for outcomes-based questions without the risk of any students or other users accessing that information. 
  • Off  -  AI Search does not use uploaded outcomes data to answer questions. It will provide general career advice and information instead.  

Graduate Counts

Use these settings to modify how AI Search shares graduate headcounts and numbers as it relates to your first destination outcomes data. These settings do not change the Student Outcomes charts on your site. 

  • Full numbers - AI Search reports graduate headcounts as they are — "10 out of 40 graduates."
  • Percentages only - AI Search reports shares instead of headcounts — "25% of graduates." 
  • Qualitative - AI Search receives no graduate counts at all. Group sizes are expressed as order only — "the most common destination, followed by…". Rates and salary figures are unaffected. 
  • Informed recommendation - AI Search uses outcomes data only to shape its advice. It never quotes the data, names an employer or institution from it, gives a figure or says the data exists, and points requests for specific numbers or names to career services or the alumni directory. 
data exclusion settings for outcomes data in ai search

 

AI Search Toggle

Setting: Include Student Outcomes results in AI Search

This checkbox is enabled by default for all customers who have uploaded outcomes data. When checked, your outcomes data is available to AI Search and can be used to generate institution-specific responses to student questions.

To exclude all outcomes data from AI Search: Uncheck this box. AI Search will continue to function and surface other content from your platform, but will not draw from your outcomes data.


💡 Pro Tip

We recommend keeping this enabled. Outcomes data makes AI Search significantly more valuable to students — especially for questions about salaries, employment rates, and career paths specific to your institution.

Excluding Specific Class Years

To prevent a particular class year from appearing on your Outcomes page or in AI Search:

  • In the Data Exclusion tab, locate the Class Year Exclusions section.
  • Use the dropdown to select one or more class years to exclude.
  • Click Save.

Example use case: Your platform has five years of historical data uploaded, but you have determined that data from 2019 is no longer representative of current outcomes. You can exclude the Class of 2019 from both your public Outcomes page and AI Search without deleting the data from your platform.

Excluding Specific Majors

If your institution has discontinued an academic program but the major appears in historical outcomes data, you can exclude it from display:

  • In the Data Exclusion tab, locate the Major Exclusions section.
  • Select the major(s) you want to exclude.
  • Click Save.

Excluded majors will not appear on your Outcomes page or in AI Search responses.

Minimum Pool Size

The minimum pool size setting determines how many data entries are required before a data set is visualized on your Outcomes page. This setting exists to protect student privacy — when outcome data is shown for very small groups, it can be possible to identify individual students, particularly when combined with program, graduation year, or other context.

The available thresholds are:

  • 3 entries (minimum): Allows visualization of most data, including very small programs. Aligns with MBA-CSEA and Tableau defaults.
  • 5 entries: A middle-ground option for institutions with smaller programs that still want meaningful data privacy protection.
  • 10 entries (default): The most privacy-protective option, aligned with NACE standards.

📌 Please Note

The minimum pool size cannot be changed directly in your dashboard —contact the uConnect support team to request a change. We encourage the default threshold of 10 for data privacy reasons.

💡 Pro Tip

If you see charts showing 'We don't have enough student data to show you these results' for certain programs, it may mean those programs don't meet your current minimum pool size. Lowering the threshold (with appropriate privacy consideration) can help surface more of your data.